Van Essen Instruments
jobid=A.0.1148
Company: Van Essen Instruments B.V.
Job Title: Finance Assistant
Reports to: Controller (Direct); General Manager (Functional)
Position Summary
The Finance Assistant is responsible for preparing accounts receivable transactions and processing customer payments for three business entities. Processing all vendor invoices, including gaining approval and making payments in an accurate, efficient, and timely manner The ideal candidate will be a motivated team player who possesses Accounts Receivable and Accounts Payable experience in a small to medium-sized business environment.It is also imperative that the candidate has a track record for streamlining processes and implementing improvements in order to drive efficiency. This position is located on-site at the Delft, Netherlands facility.
Key Responsibilities:
Accounts Receivable
- Verify invoice information by triangulating supporting documentation, prepare invoices and submit to customers according to company practices;
- Work closely with sales staff to ensure invoices are created accurately and timely;
- Ensure invoicing documentation is complete and filed in a orderly fashion;
- Prepare proforma invoices for advance payments;
- Prepare customs invoices for international customers;
- Process incoming payments in compliance with financial policies and procedures;
- Perform day to day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables’ data into the ERP system;
- Reconcile the accounts receivable ledger to ensure that all payments are accounted for and properly posted;
- Verify discrepancies and resolve billing issues;
- Accounts receivable collections by sending invoice reminders/account statements and contacting customers;
- Update cash flow forecast for collections;
- Generate reports detailing accounts receivable status;
- Ensure that the customer invoices include proper freight and applicable taxes;
- Receive credit applications from customers and submit to Controller for credit limit approval;
- Liaison with Customer Service and Sales regarding any orders, invoices, and/or returned goods issues;
- Prepare Weekly AR aging report for review by the Controller;
- Assist the Controller with the annual audit by the Company’s Independent Public Accountants for Accounts Receivable transactions;
- Back-up colleagues in an accounts receivable role;
- Perform other duties as required.
Accounts Payable
- Upon receipt of a vendor invoice, match the vendor invoice with purchase order(s), receiving document(s), and signed requisitions; if accurate, enter into ERP system;
- Review vendor invoices for proper tax treatment and account coding;
- Reconcile the accounts payable ledger to ensure that all invoices are accounted for and accurately posted;
- Update cash flow and prepared regularly scheduled payment runs and submit for approval;
- Reach out to vendors to verify banking;
- Respond to vendor inquiries;
- Initiate payments in Company’s online bank platform for Controller to approve upon direction;
- Reconcile company credit card statement to supporting receipts, approvals, and coding for entry into ERP system;
- Review employee expense reports for accuracy, proper receipts attached, approvals, and account coding prior to entry into ERP System;
- Set up new vendors in ERP system after approval by the Controller;
- Prepare Weekly AP aging report for review by the Controller;
- Assist the Controller with the annual audit by the Company’s Independent Public Accountants related to Accounts Payable transactions;
- Back-up colleagues in an accounts payble role;
- Perform other duties as required.
Other related duties
- Prepare financial analyses as requested;
- Prepare month end closing entries;
- Perform daily cash reconciliation.
Experience and Skills
- Fluent (reading, writing, speaking) in English and Dutch;
- MBO 4, Business Administration
- Hands-on accounting with 3 years of experience in Accounts Receivable and Accounts Payable;
- Experience with ERP systems (Great Plains and Exact Globe preferred);
- Excellent MS Office and computer abilities;
- Superior organizational and time management skills;
- Confident, with the ability to accept and respond to challenges in a fast-paced, results-driven environment;
- Effective oral and written communication skills;
- Strong interpersonal skills and ability to deal with people at all levels and in a variety of functions;
- Ability to problem solve effectively and collaboratively;
- Must be able to work independently and within a small team environment;
- Ideal candidate must be able to manage multiple projects at one time and adhere to strict deadlines;
- Has a proven track record for streamlining processes and making improvements;
- Strong team player that is willing to support others as required.
Compensation
- Annual base salary, depending on candidate’s experience;
- Holidays, Pension arrangement and other secondary benefits as regulated in CAO Metaal en Techniek (CBA)
Company Background
Van Essen Instruments (VEI) was founded in 1938 by Cornelis van Essen in Delft, Netherlands. In the early 1990s, Van Essen began to offer standard water related equipment such as standalone dataloggers, which used external sensors and flow meters for open channels. We also offer telemetric solutions. Since the deployment of the first Diver, Van Essen sold over 200,000 dataloggers worldwide. Its commitment to quality and performance has established Van Essen Instruments as one of the premier brands in the industry. Van Essen has its headquarters in the Netherlands (Delft), and sales locations in Canada and the US. We are a small enterprise with 20 employees with an in-house R&D and production department. For more information, please visit www.vanessen.com
